Privacy Policy
Effective September 10, 2026
This policy explains what information Blue Blaze Estates, operated by BLUE BLAZE MHP LLC, (“we,” “us”) collects through this website, how we use it, and the choices you have. It applies to blueblazeestates.com only.
Information we collect
Rental application information. If you submit our rental application, we collect what you type into that form: your name, present address, phone number, date of birth, employment and income details, your spouse's details if you provide them, the total number of people who would live in the home, the names of any other adults who would live with you, your rental history and landlord contacts, your answer to the criminal-history question, which unit you are interested in, and your typed electronic signature.
Your date of birth is used for one purpose only: confirming you are 18 or older and can enter into a lease. It plays no part in how your application is assessed, and it is never sent to the automated review tool described below.
We do not ask for your Social Security number or your driver's licence number on this website. Any identity information required by the separate background-check provider is handled through that provider's process. Additional information needed to prepare a lease is collected separately, not through this website's application form.
Basic technical information. Like any website, our host records standard server request data such as IP address, browser type, and the pages requested, for security and reliability purposes.
How we use it
- To evaluate your rental application and decide how to follow up.
- To contact you about your application, a unit, or your tenancy, using the phone number you provided.
- To verify what you told us by contacting the employers and landlords you listed.
- To keep records required for our business and to comply with law.
We do not sell your personal information. We do not share it for cross-context behavioral advertising. We do not use it to send marketing messages unless you separately ask us to.
Automated review of applications
We use an automated tool to produce a preliminary score and written summary of an application when you submit, unless you select “Review my application manually instead.” Selecting that option skips the automated tool entirely: none of your application information is sent to it, and a person reviews your application.
Exactly what is sent to that tool: the monthly rent of the unit you applied for; your employer, how long you have been there, your stated monthly wages, and your previous employer; the same employment details for your spouse if you provided them; how long you have lived at your current address and what you pay there and paid previously; whether you supplied a current and previous landlord and a phone number for each; and your answer to the criminal-history question.
What is deliberately withheld from it: your name, address, phone number and email; your spouse's name; how many people would live in the home and who they are; the names and phone numbers of the landlords you list; and any free-text notes. Your date of birth is never sent (and we no longer collect a driver's licence number at all).
The score does not decide anything. A person at Blue Blaze Estates reviews every application and makes the final decision. You may choose manual review before submitting. If a summary has already been produced, you may also ask us to set it aside, assess your application manually, and explain a decision. Contact us using the details below and we will do so. Choosing manual review does not disadvantage your application.
To produce that summary, the information listed above — and only that information — is sent to our service provider Anthropic, PBC, which operates the automated tool. It is used to generate your summary and is not used to train their models.
Separate background and credit checks
We use Tenant Background Search for rental background screening. Its privacy policy identifies TransUnion SmartMove, provided by TransUnion Rental Screening Solutions, Inc., as its credit-report service. The reports available depend on the screening package selected.
This is separate from the automated application-summary tool described above. Submitting this website's application does not itself order a Tenant Background Search report. After the initial in-person contact, applicants receive a screening invitation and pay $41 for the background check. The provider describes a separate online authorization process sent to the applicant by email. Follow the provider's instructions for identity verification; do not send us your Social Security number through this website or by email.
Information provided to the screening services is governed by their own privacy notices: Tenant Background Search and TransUnion Rental Screening Solutions. To dispute information in a report, use the reporting agency's contact information and dispute instructions supplied with that report.
Who else your information reaches
We share information only with service providers who help us operate the site and our business, and only as needed for that purpose:
- Vercel Inc. — website hosting and server logs.
- Turso (ChiselStrike, Inc.) — the database where applications are stored.
- Anthropic, PBC — the automated application-summary tool described above.
- Tenant Background Search and TransUnion Rental Screening Solutions, Inc. — the separate background and credit screening process described above.
- The employers and landlords you list, when we contact them to verify your application.
We may also disclose information if required by law, subpoena, or court order, or to protect our legal rights.
Cookies and tracking
This site uses no advertising pixels, no analytics services, and no cross-site trackers. We set exactly one cookie: a session cookie used to keep the property owner signed in to the private admin dashboard. It is strictly necessary for that function, and it is never set for ordinary visitors browsing listings or submitting an application. Because we run no non-essential tracking, there is nothing here to opt out of.
How long we keep it
We keep a rental application until the unit it was submitted for has been filled. If your application leads to a tenancy, we keep it as part of your tenant file for as long as you live in the home. You may ask us to delete your application at any time using the contact details below, and we will do so unless we are required to keep it by law.
Background and credit reports are handled separately. When we receive a screening report about you, we may keep a downloaded or printed copy of it. Those copies are kept apart from the application itself and are disposed of securely — shredded on paper, and erased so they cannot be recovered when held electronically. The application retention period described above does not apply to these reports.
How we protect it
Applications are transmitted over an encrypted HTTPS connection and stored in a database that is not publicly reachable. The admin dashboard is password protected and is not indexed by search engines. No system is perfectly secure, so we limit what a breach could expose in the first place: we do not collect Social Security or driver's licence numbers through this site at all.
If a breach affecting personal information occurs, we will notify affected Illinois residents as required by the Illinois Personal Information Protection Act.
Your choices
You may contact us at any time to:
- Ask what information we hold about you.
- Ask us to correct information that is wrong.
- Ask us to delete your application.
- Ask for your application to be reviewed without the automated tool.
We will respond within a reasonable time. Depending on where you live, you may have additional rights under your state's law; tell us which state you reside in and we will honor the rights that apply.
Children
This site is intended for adults seeking housing. We do not knowingly collect information directly from children.
Changes
If we change this policy we will update the effective date above. Material changes will be noted on this page.
Contact us
Blue Blaze Estates
BLUE BLAZE MHP LLC
3309 Robbins Road #106
Springfield, Illinois 62704
Phone: 618-942-7624
Email: blueblazeestates@gmail.com
See also our Accessibility Statement and Terms & Conditions.